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. . . . . The next Republic County SPARK meeting will be 1:30pm Wednesday, October 28, at the Belleville City Offices. . . . . Weather Radios are available from Emergency Mgmt. Call 785-527-5692. . . . The Courthouse, EMS and Highway Dept are open to the public - masks are encouraged. . . . .The Health Dept has suspended clinic services until October 22. COVID-19 testing is available by appt. Home Health services are not affected. . . . .County offices are also available via phone, fax, mail, or email. Paperwork may be delivered via the drop box on the east side of the courthouse. . . . . .The County Transportation bus is running. Call 785-527-2235 with questions. . . . .For the most current information on Coronavirus COVID-19, see websites covid.ks.gov and cdc.gov. . . . .

Duties of Office

The Register of Deeds is an elected official who is required by the Laws of the State of Kansas to record all documents submitted by the public which meet recording qualifications; maintain an up-to-date and accurate set of indexes which show the correct ownership of land in the entire county; and perform all functions of a clerical and technical nature to accomplish that objective.

This office records many different kinds of documents.  Examples of some documents include but are not limited to:  deeds, mortgages and liens, oil and gas leases, plats of additions to cities, military discharge records, powers of attorney, corporation records, cemetery records, and county school records.

Attorneys, financial institutions, buyers, sellers, real estate developers, surveyors, landlords, tenants, and abstract and title insurance companies, to name just a few, all rely upon the correct recording of instruments relating to real estate.

Taxation of real property is the cornerstone for financing local governmental operations.  Determining the ownership of real property is thus essential to the tax assessment function.  The County Appraiser and County Clerk depend on the records in the Register of Deeds office to accurately reflect the tax roll process.  Other organizations, local government departments, and individuals depend upon the accuracy of the information provided to them by the Register of Deeds office.  The earliest records in the Recorders office, written in elaborate manuscript, date back to the 1800’s.  Among the early records are the Patent Deeds recorded when land was privately purchased from the United States government and signed by the President of the United States.

It is essential that the records in the Register of Deeds office, as well as other county records from the early years to present, are preserved for future generations to come.

* * A minimum 3-inch top margin is required for the first page of all documents submitted for recording.  Documents not having this 3-inch top margin will require a cover sheet and will be charged for the additional page or the document will be rejected.

* * The cut-off time for recording documents on the last working day of the month is 3:00 pm for bookkeeping purposes.  Documents will be accepted after 3:00 pm, but they will be recorded the next work day.

* * The Register of Deeds office will only record documents using LEGAL DESCRIPTIONS, not mapping descriptions taken from the Property Search web page or from tax statements.

Register of Deeds Office Register of Deeds Office

 Register of Deeds Records Room Register of Deeds Records Room